How to Write a Meaningful Condolence Letter

Words never seem enough when consoling a grieving friend or family member. Although there are multiple ways to communicate condolences, taking the time to send a thoughtful note, card or letter adds a personal touch when we find ourselves at a loss for words.

A written message provides the space to recognize a loss, honor the deceased individual, and acknowledge a friend or family member’s grief. Besides bringing individual comfort, a simple note is a personal way to show families support at a time that matters most.

The most important thing to consider when formulating a condolence is to be genuine, sensitive, and sincere. Be aware that everyone’s journey through grief is unique and avoid sentiments that it was “for the best” or that “everything happens for a reason”.

More like this: Condolences Text Messages: Can I Really Text Someone About a Death?

Example Condolence Letter

How to Write a Condolence Letter

When writing a meaningful condolence letter, Angela Morrow suggests using these seven components:

  1. Refer to the deceased by name.
  2. Express your sympathy.
  3. Point out something special about the deceased.
  4. Remind your friend or family member of his or her good qualities.
  5. Share a memory.
  6. Offer to help.
  7. Close with an expression of sympathy.

Condolence Letter Template

Dear Macie,

I was shocked and saddened to learn about the death of your brother, Michael.(1) I know you were close to him and thought of him as ‘your twin’. I imagine your grief must be overwhelming. Please know that I am here for you.(2)

Mark was thoughtful and generous, and his devotion to family and church was admirable. Whenever I needed help with an event, I knew I could always count on Mark.(3) I’ve also seen Mark’s best qualities in you, as you will also go out of your way to help others.(4)

I will cherish the memories I have of Mark. I remember meeting Mark for the first time at a dinner party you hosted. His jokes made everyone laugh, and his smile lit up the room.(5)

Next week will be very busy for you. I can drive Brett and Braden to and from school for you. I know my kids would love to have them stay and play after school on Monday if that works for you.(6)

I wish you peace, and I’m here to support you during this difficult time.(7)

With love,


Condolence Letter Examples

Here are some suggestions to help you get started:

  • Our deepest sympathies for your loss. We’re here whenever you need anything.
  • I am saddened to hear about your loss. Remembering all the fun memories and wonderful times we spent together as friends fills me with joy.
  • Wishing you courage, strength and love to help you through this loss. Grandma Susan will stay ageless in the memories of those who loved her.
  • Please accept my deepest condolences. I am thinking of you and your family during this difficult time.
  • You are in our prayers.
  • I’m thinking of you and Grandma Susan and keeping you both in my heart.
  • We’re sending you love and comfort during this difficult time.
  • May God comfort you and your family

Here are some ways to consider ending your message:

  • You are in my thoughts,
  • With warm thoughts and care,
  • With blessings and prayers,
  • My sincere condolences,


How to Write a Meaningful Condolence Letter

If you feel stuck, remember to speak from your heart, and don’t worry too much about perfect grammar. Your genuine support is what matters most.

For more inspiration, check out our blog, Is It Ok To Say I Am Sorry For Your Loss?